Tapeover LTD is trading as Elite Filming under this contract
AGREEMENT OVERVIEW: This agreement forms the entire understanding between Elite Filming and its Client(s) and replaces all prior agreements between the parties. No variation or modification of this contract shall be effective unless agreed by both parties in writing.
EXCLUSIVITY & AUTHORITY: It is agreed that Elite Filming will act as the exclusive hired professional cinematographer(s) and/or photographer(s) for the wedding day, and that you give Elite Filming priority over any other cinematographers employed in connection with the wedding in the positioning of any type of camera or video-graphic equipment or other matters relating to the quality of the footage.
COOPERATION: Elite Filming will aim to cooperate and communicate with its client(s) in order to achieve the best possible results within the definition of this agreement. Elite Filming is not responsible if individuals fail to appear or cooperate during cinematography sessions or for missed footage due to details not revealed to Elite Filming prior to the event date in writing.
IMAGES & COPYRIGHTS: Any/all works produced by Elite Filming are protected by Copyright Law (all rights reserved). These may not be reproduced in any manner without Elite Filming explicit written permission. Upon final payment by the client, the client has limited copyright ownership of the resulting video which may be used only for personal use and may not be copied without the express permission of Elite Filming. The owner may not re distribute the disk in any manner. The Client(s) must obtain written permission from, and compensate Elite Filming prior to the Client(s), or its friends/ relatives before publishing or selling the videos for profit. Elite Filming may display any videos included in this contract in his/her, web site, portfolio, literature, display areas, exhibitions, competitions, advertising or slide shows, in accordance with the Copyright, Design & Patents Act 1988. Elite Filming can provide the client with a copy of the raw footage at an additional charge per the client’s request. Elite Filming will not sell any footage of the wedding couple, party or guests except with the authorisation and direction of the Client. Elite Filming will not release information regarding address, or dates with any wedding video(s) published. Clients are only entitled to private usage rights. The client understands and acknowledges that any infringement of Elite Filming’s copyright is unlawful and will be regarded as a criminal offence. Clients may apply in writing to exclude their footage from promotional use; however a consideration equal to £250 fee will apply.
LIMIT OF LIABILITY: In the unlikely event that the cinematographer is injured or becomes too ill, or has an extreme emergency that prevents him from filming the event, Elite Filming will make every effort to provide a replacement cinematographer for the event. If for whatever reason this is not possible, responsibility and liability is limited to the return of all payments received for the package purchased. Elite Filming takes the utmost care with respect to exposure, transportation, and processing the video. However, in the unlikely event that footage has been lost, stolen, or destroyed for reasons within or beyond Elite Filming’s control, Elite Filming liability is limited to the return of all payments received. Where work is defective for any reason, including negligence, our liability (if any) shall be limited to the total value of the contract.
PAYMENT TERMS: All payments are made to Tapeover Ltd which is trading as Elite Filming. The Booking fee secures the time and services of the cinematographer for the wedding. A non-refundable booking fee of 50% of the total amount is required at the time of booking when a legal contractual agreement is made between Elite Filming and the client. The remaining balance must be made in full one week prior to the event or one week after the event has taken place. Post production work will not commence until the full balance is cleared and any estimations of completion will start from the date the balance is cleared. Prices are correct at the time of booking.
SHORT NOTICE BOOKING: In the event that the client books Elite Filming for video-graphic and/or photography services within seven days from the date of the event, the total fee must be paid on booking.
CANCELLATIONS: In the event of the client cancelling the booking, Deposits are non-refundable, All cancellations must be in writing/email. Weddings that are postponed to a later date will retain the fee as long as Elite Filming can re-schedule for the new date and time.
REFUNDS: The client may be entitled to a full refund for the following reasons:
-Elite Filming does not capture the event on film or is unable to produce the final footage due to gross negligence or absence.
The client may be entitled to a partial refund for the following reasons:
-Elite Filming does not capture the event on film due to delay or failure of the program as a result of an act of God, natural disaster, strikes, transportation failure, fire, failure of others to deliver services, equipment or materials, death in the family, theft, or any other act beyond the control of Elite Filming.
TRAVEL: Elite Filming will include travel costs in the total price given. Any parking with a charge will be added on to the final balance.
DAMAGE TO EQUIPMENT: The client agrees to accept full financial responsibility for the repair or replacement costs of any of Elite Filming equipment that sustains damage as a direct or indirect result of the actions of any guest in attendance during the event. The client is not responsible for the repair or replacement costs of any equipment that sustains damage as a result of the direct or indirect actions of any contracted service provider or venue employees.
MEALS AND BEVERAGES: Elite Filming assumes that sufficient food and beverages will be provided by the client for all cinematographers attending the event. In the event that the client is unable to provide sufficient food and beverages, the client understands that Elite Filming will cease filming in order to travel off-site and obtain food and beverages for all cinematographers. The client understands that Elite Filming’s cinematographers will make every reasonable attempt to obtain food in-between scheduled key events.
ATTENDANCE & OVERTIME: Our staff will attend for the number of hours booked, this includes time required to set up equipment and transferring between locations where appropriate. Unless indicated in writing, Elite Filming will automatically charge the client for additional hours on-site should the purchased amount of time expire prior to the end of the event. This will be charged at £100 per hour for each member of staff working. If the client chooses to opt-out of automatic overtime then the client understands that Elite Filming will cease working immediately at the end of the purchased amount of time.
SPECIFIC COVERAGE: If you have any specific cinematography needs, you are asked to provide Elite Filming in writing of these occurrences. Otherwise, Elite Filming will use its best judgement in providing coverage of the event.
DELIVERY TIMES and ORDERING: Wedding video(s) will be copied to a disc and shipped to you approximately a minimum of six (6) months after your wedding; subsequent orders are ordinarily shipped within two (2) to four (4) weeks following receipt of the order. All orders must be prepaid. You will be billed for all shipping costs. The six months will begin once all outstanding payments and information requests are settled. Upon final and complete payment work will begin.
CREATIVITY: The creativity of a video will result of how organised the event is. The amount of time the cinematographers are given on the day of the event will need to be sufficient to create the video in a cinematic and creative manner. If time is not allocated to this the cinematic feel and staged scenes cannot be included in the video. The creativity of a video will be down to the final say of the editor and director of Elite Filming. Any requests by the client, must be provided to the Company no more than one month after the event and be in writing. All clients will have the opportunity to see the first draft of their video and to make any reasonable amendments. All amendments must be provided for in writing to Elite Filming. Any subsequent amendments at an hourly rate of £100.
COVERAGE: Coverage is based on the client providing a full detailed itinerary of the event(s). Elite Filming can not take responsibility for missing people/events/items not disclosed prior to the event.